delegate effectively

Delegate Effectively: A Managers’ Mini-Guide

Successful managing necessitates learning the art of effective delegation. It requires a shift in thinking from “I’d rather do it myself” to “I know someone who’d be good at this.” In the process, you’ll support talent development within your team. Your collective capacity and trust in each other’s skills will increase work satisfaction and a can-do reputation. This mini-guide offers tips for how to delegate effectively.

To Delegate Effectively – Have Trust

Delegating means letting go and trusting in others to complete a task successfully. To do so:

  • Determine the best person to complete the task at hand by asking yourself:
    • Who shows motivation and interest?
    • Which person has the skills and attitude to do the work?
    • Are there parts of the job that may be overly challenging for that individual?
  • Reflect on your ability to:
    • Support staff growth and development in a mentoring capacity.
    • Steer clear of micromanaging behaviors.
    • Trust that you have prepared your employees to fulfill special assignments.

Describe the Work

Prepare for success by meeting in person about the work.

  • Dialogue about the job assignment to ascertain your staff person’s interest.
    • Review current responsibilities to assure that other work won’t be compromised.
    • Discuss the skills needed for the task.
    • Tell your team member why you selected them for this work. Acknowledging assets is supportive and boosts engagement.
  • Describe the work and the overall outcomes.
    • Leave room for individuality, allowing for creativity.
    • Be clear about time frames and expectations.
    • Inquire if your employee has questions or insights about the work and working together.
    • Provide written guidance for clarity.
    • Assure that you are accessible for questions and feedback.

Provide Consistent Follow Up

Plan opportunities for spontaneous and regular meetings to check in about work progress.

  • Doing so offers you both reassurance about effectiveness of your mutual work.
  • Request feedback about your role and delegation abilities.
    • Discuss what is going well.
    • Make note of steps to take in the future to improve the process.
    • Celebrate what has gone well.

 

For more management tips, check out Good Managers Act Like This – Do You?